REPORT OF THE IV PRE-PHASE MEETING - (21 December 2016)

ST. THOMAS TRAINING COLLEGE

MUKKOLAKKAL, THIRUVANANTHAPURAM – 43

REPORT OF THE IV PRE PHASE MEETING

Venue: St. Thomas Training College

Date: 21 December 2016

The IV Pre Phase Meeting of the International Seminar convened on 21 December 2016 was presided by Dr.C.P.Sreekantan Nair.  Keeping in tune with the scheduled time the meeting commenced at 2.30 pm with a silent prayer.

Agenda

1.    Presentation of the Report of the meeting held on 26 November 2016.

2.    Follow Up of the Meeting. (Sub-committees)

3.    Finalization of the Programme Schedule.

(i)                 Guests for Inauguration & Valedictory function.

(ii)               Theme Presentation

(iii)             Chairpersons for each session

(iv)             Sponsorship/ Donation

(v)               Poster Presentation

(vi)             Book Exhibition

4.    Any other matter as per the decision of the Chairman.

The meeting was attended by the following members.

1.      Dr.C.P.Sreekantan Nair

2.      Dr.V.Reghu

3.      Dr.T.Sundaresan Nair

4.      Dr.V.M.Sasikumar

5.      Mr.Pramod.D

6.      Prof.K.Jacob Mathew

7.      Mr.Harishkumar

8.      Dr.B.H Helen Joy

9.      Dr.Rajeswari. K

10.  Dr.Bindu R.L

11.  Principal and Faculty, STTC

Dr.G.Valsala,Dr. Geetha.M.S and Dr.Vijayakumari Amma.Mexpressed their inconvenience to attend the meeting.

MINUTES OF THE MEETING

Agenda – 1

Presentation of the Report of the meeting held on 26 November 2016

The Seminar Coordinator Ms.Nisha Chandran welcomed the gathering followed by the Presentation of the Report of the Meeting held on 26 November 2016 .

Agenda – 2 & 3

Follow up of the Sub Committee meeting & Finalization of the Programme Schedule

The Programme schedule prepared by the College based on the discussions of the Sub-Committees was read out by the Principal for the corrections/clarifications and approved by the members present.

            Day 1 (2 February 2017)

·         It was stressed that all sessions should be planned time bound to ensure smooth conduct, as envisaged.

·         Registration counter to start from 9am onwards and remain open for the purpose.

·         Inaugural Session to commence from 10 am and anticipated to culminate at 11 am. The Session comprise of inaugural address by the guest, distribution of excellence awards and release of compendium.

·         Keynote address to follow – anticipated duration is from 11.10am -11.40am

·         N.P. Pillai Memorial Lecture and commendations will see the end of the Forenoon Session by 1pm.

·         Decided that Lunch Counters at different places in the Canteen would facilitate faster delivery.

·         Afternoon Session to commence from 2pm.

·         As against the usual practice of the Business Session towards the end of the day, 3.30pm to 4pm to be exclusively kept apart for the same to make it  convenient for the CTE members from far off places to attend the meeting.

·         4 pm to 5pm was to be earmarked for Paper Presentation (Non- Competition).It was positively voiced that a session for Paper Presentation on the first day would ensure more attendance by delegates.  If rental charges for technical assistance can be met without financial strain presentations during the first day can be thought about. 

·         5pm – 6pm for Cultural Programmes.

·         Maximum attendance for the Seminar to be mobilised through personal contact was stressed upon.

     Day 2 (3 February 2017)

It was suggested that the second day of the meeting may be advanced to make room for Paper Presentation (Non Competition).  The time schedule for the day was decided as

9 am to 10.00 am                     Paper Presentation (Non- Competition)

10.00 am to 11.00 am  Theme Presentation

11.30 am  to 1.00 pm        Paper Presentation ( Competition Session)

Lunch Break                          1 pm to 2 pm

 2-5 pm t0 5 pm                Paper Presentation in parallel sessions.

Day 3 (4 February 2017)

9.30-10.30                    Paper Presentation     

10.30-11.30                  The Guest for the Theme Presentation on the third day has already been fixed and prior permission  from Dr. Achuth Sankar has been obtained.

11.30-12.15                    Abstract Presentation by  Ph.D Awardees

12.15-1.00                    Valedictory function

Afternoon                       Sight seeing as per the request of the delegates.

Agenda – 4   

Any other matter as per the decision of Chairman

ü  Minister for Education to be invited for inauguration through acquaintance of Dr. Sreekantan Sir.  If Minister is invited, as per protocol the MLA of the locality need to be invited.  Bishop too need to be assigned suitable role during the inaugural Session.

ü  Chairperson for the various sessions may preferably be selected from among senior faculty from various Universities.  A letter seeking their willingness to be send  sufficiently  early.

ü  Sponsors – Canara Bank, State Bank of Travancore may be contacted for financial assistance.

ü  Early Bird registration dates to be extended for further 10 days from 31^st December 2016.

ü  Poster Presentation may be considered for competition depending on the number of entries.

ü  Book Exhibition – Separate corner or spaces may be set apart. Along with CTE members other organizations may also be invited.

        The meeting got over by 4 pm with the words of thanks by the Principal.

        Nisha Chandran                                                                                         Dr. C.P. Sreekantan Nair 

        Co-ordinator                                                                                                    Chairman